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Talent Acquisition Coordinator - 90244871 - Washington

Date: Jan 18, 2019

Location: Washington, DC, US, 20002

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Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?

SUMMARY OF DUTIES:
The Recruiting Coordinator will support and conduct specialized tasks for the Talent Acquisition team. Working in a fast paced environment this integral partner will perform activities and build candidate relationships, often providing the first impression of Amtrak. This necessitates being an organizational guru to accomplish candidate outreach, assisting Recruiters, scheduling and authorizing assessments, interview scheduling including extensive and complex arrangements involving travel itineraries, sourcing, securing background checks, medical screenings, and references as requested. Working effectively with internal and external clients, this position will help build a great organization of talented individuals while performing all duties and responsibilities in compliance with standard operating procedures, Code of Federal Regulations (CFR), Occupational Safety and Health Administration (OSHA) and other applicable Federal, state and local regulations.
 
ESSENTIAL FUNCTIONS:

  • Correspond with applicants and candidates as appropriate to apprise them of their status
  • Fully utilize available systems to process candidates by entering, tracking, and updating status adhering to processes and requirements
  • Conduct on boarding/new hire orientation
  • Ensure personnel records are reviewed prior to interviews for suitability
  • Assist recruiters in sourcing and pre-screening candidates
  • Coordinate and schedule Interviews
  • Be available to assist on day of interview (meet and greet candidates, prepare interview packets, escort candidate to rooms, etc.)
  • Attend events to represent Amtrak with or on behalf of recruiters and generate awareness of employment opportunities.
  • Assist in the outreach of targeting diverse groups for the purpose of building a diverse workforce including, veterans, female, disabled, campus, etc.
  • Ensure compliance, i.e. collect I-9 documents, maintain applicant flow log, update Applicant Tracking System, reqs are closed out timely, etc.
  • Organize logistics for candidates and stakeholders for the purposes of interviews with hiring managers and candidates utilizing MS Outlook
  • Route resumes, interview guides, job descriptions, interview feedback forms/notes and essential documentation to ensure a complete job file
  • Provide exemplary customer service to internal and external clients facilitating a positive candidate experience as priority number one
  • Maintain and track job and candidate data for compliance to EEO and other related employment laws and regulations
  • Participates in community outreach events to enhance employment opportunity awareness
  • Process invoices and expenses through Amtrak portal, for recruitment services and vendors
  • Creates job folders and submits closed files to the Employee Service Center in a timely fashion
  • Works with external job boards, internal partners and external sources for applicant engagement
  • Provides administrative support in setting up job fairs, organizing booth, materials and logistics for exhibition
  • Creates offer/rejection letters under supervision of recruiter and management
  • Communicate with Employee Service Center confirming new hires
  • Assist recruiters with dispositioning candidates in RMS
  • Help the manager of TA with data/reporting needs
  • Schedule, facilitate, grade approved testing based on specific job requirements or contractual obligations

 
WORK EXPERIENCE:

  • Knowledge of federal, state and local laws affecting human resource issues pertaining to recruitment
  • Strong organizational skills with a proven ability to independently prioritize work
  • Experience using applicant tracking systems
  • Advanced understanding of EEO/AA/OFCCP guidelines, and regulatory requirements in the recruitment function
  • Demonstrated resourcefulness, anticipating needs, and taking initiative
  • High attention to detail and follow up skills
  • Ability to handle highly confidential material on a continuous basis in a professional manner
  • Consistently provide stellar customer service with a problem solving demeanor
  • Strong proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel), and basic knowledge of office equipment

 
PREFERRED EXPERIENCE:

  • Familiarity with SAP or similar software
  • Experience with recruitment metrics
  • Strong computer and technology skills
  • Advanced social media networking capability
  • Exceptional communication skills; both written and verbal
  • Advanced presentation skills
  • Strong work ethic and ability to work in a fast paced environment
  • Ability to operate with minimal direct supervision
  • Ability to work successfully in a team environment
  • Ability to exercise sound judgment and discretion
  • Operational adaptability to meet sudden and unpredictable needs

 
PREFERRED EDUCATION:
Associate's Degree
 
COMMUNICATION AND INTERPERSONAL SKILLS: 
Must have excellent oral and written communication skills.

 

SF:LI

Requisition ID:38282
Posting Location(s):District of Columbia; Maryland; Virginia
Personnel Area:DC04
Job Family/Function:Human Capital 
Relocation Offered:No 
Education Requirements:High School/GED
Travel Requirements:Up to 25% 
Employment Experience Requirements:3 - 5 years of experience

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family, and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

We proudly support and encourage U.S. Veterans to apply for Amtrak job opportunities.

All positions require pre-employment background verification, medical review and pre-employment drug screen. Amtrak is committed to a safe and drug-free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a hair drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping Amtrak safe and drug-free.  

In accordance with DOT regulations (49 CFR section 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety- sensitive duties for covered Department of Transportation positions.   If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, he/she will not permitted to perform safety-sensitive functions.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an Affirmative Action/Equal Opportunity Employer and we welcome all to apply. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability (including blindness), or veteran status.

POSTING NOTES: Human Capital || Corporate

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