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Procurement Contract Manager - 90263237 - Philadelphia

Date: Nov 15, 2019

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Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?

SUMMARY OF DUTIES:


This position is responsible for planning, issuing and administering cradle-to-grave, highly complex strategic acquisition procurements, primarily related to rolling stock acquisition and Technical Support, Spares, and Supply Agreements (TSSSA); negotiating contract terms and conditions; managing supplier relationships; developing and implementing best in class contracting strategies to achieve best value acquisitions; performing supplier capability assessments; developing and executing negotiation strategies; and administering such contracts after award.

 

ESSENTIAL FUNCTIONS:


•    Design, develop, and implement best practice process improvements and procurement strategies relating to contract management, and workflow.
•    Leads and manages cost savings initiatives and training related to price negotiations.
•    Issues highly complex and high dollar competitive Requests for Proposal (RFP) to qualified third-party firms and utilizes the Procurement Toolkit to maximize savings.
•    Chairs all procurement-related meetings with Amtrak stakeholders and vendors and issues written amendments to the RFP as required.
•    Aggressively sources an adequate number of suppliers to achieve compliance with the full and open competition provision of Amtrak’s grant agreements with the Federal Government and maximizes inclusion of Diverse business enterprises.
•    Maintains complete and thorough electronic contract and supporting documents in Ariba or other designated system.
•    Supports Amtrak business unit(s), including solicitations, negotiation of contract pricing, contractual terms and conditions, and development of sources of supply.  
•    Assists internal customers in developing clear, concise and contractually binding scopes of work and evaluation criteria.
•    Develops innovative contracting strategies that will best support the needs of business unit(s).
•    Serves as a vital interface to business units and management as a recognized source of expertise for the procurement and leasing function.
•    Oversees all activities related to the management of business units’ requirements, from intent to purchase through delivery of equipment/services required and subsequent contract administration.
•    Provides efficiency in the purchasing process with execution at the best value for Amtrak while ensuring overall customer satisfaction.
•    Recruits, maintains, and manages suppliers with focus on total cost improvements while maintaining the highest code of ethics and conduct.
•    Negotiates complex contracts involving variable costs and non-standard terms and conditions; interacts with customers both internal and external to provide a high level of service.
•    Provides effective customer service for all internal customers by using excellent communication skills, in-depth understanding of business-wide and department initiatives as well as communicating effectively with management, internal team members, and suppliers.
•    Assesses contractual liquidated damages, performance guarantees and incentives, where applicable.
•    Prepares and administers contracts that are financially and legally sound to ensure enforcement of contractual requirements and Amtrak’s policies and procedures in concert with Federal Procurement Regulations and/or the Uniform Commercial Code whichever is applicable.


MINIMUM QUALIFICATIONS:


•    Bachelor’s Degree plus 7 or more years of relevant experience.  In lieu of a bachelor’s degree, 11 or more years’ relevant experience is required to satisfy the minimum education and experience requirements. 
•    Demonstrated, successful experience in high-stakes negotiations, contract award processes and ongoing administration of complex, high dollar value contracts.
•    Superior oral and written skills sufficient to prepare, negotiate and review contracts, bids, proposals and vendor agreements for legal terms/conditions and acceptability of items to specifications.
•    Self-starter with superior analytical skills, critical thinking skills and problem-solving skills to successfully resolve frequent and sophisticated contractual issues with minimum oversight.
•    Must be detailed oriented and disciplined to ensure project completion and effective follow-through, including communication with management and internal stakeholders and customers.
•    Must be collaborative and able to work on complex and varied cross-functional team.
•    Must possess the ability to work effectively and efficiently within SAP and the integrated Ariba/ACE procurement system.
•    Must possess a thorough knowledge of commodity pricing, market trends, product availability, quality standards, sources of supply (including minority firms), negotiation techniques, value analysis and other cost savings methods.
•    Proven track record of improving business processes and delivering measurable results.
•    Proficient in the Microsoft suite of tools, including, Outlook, Word, Excel, and PowerPoint.

 

PREFERRED QUALIFICATIONS:


•    Advanced degree in pertinent business, technical, legal or other related areas.
•    9 or more years directly relevant experience
•    Certified Professional in Supply Management (CPSM), or other professional license relating to the business or technical field.
•    High level of experience in equipment and services procurement, and attendant negotiation of terms and conditions, market expertise and extensive supplier management skills.
•    Extensive project management experience.
•    Proficient in ACE, Ariba, Enterprise Project Management (EPM), SAP and where required
•    Experience with procuring rolling stock and administering TSSSAs 


COMMUNICATIONS AND INTERPERSONAL SKILLS: 


Must have excellent written and oral communication skills.

 

 

Requisition ID:41823
Posting Location(s):Pennsylvania
Job Family/Function:Supply Chain & Logistics 
Relocation Offered:No 
Travel Requirements:Up to 25% 

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family, and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

We proudly support and encourage U.S. Veterans to apply for Amtrak job opportunities.

All positions require pre-employment background verification, medical review and pre-employment drug screen. Amtrak is committed to a safe and drug-free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a hair drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping Amtrak safe and drug-free.  

In accordance with DOT regulations (49 CFR section 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety- sensitive duties for covered Department of Transportation positions.   If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, he/she will not permitted to perform safety-sensitive functions.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an Affirmative Action/Equal Opportunity Employer and we welcome all to apply. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability (including blindness), or veteran status.

POSTING NOTES: Supply Chain & Logistics || Procurement

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