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Associate Legal Support Specialist - 90144621 - Washington

Date: May 23, 2019

Location: Washington, DC, US, 20001

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Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?

SUMMARY OF DUTIES:
The Associate Legal Support Specialist provides records and document management support to the paralegals and attorneys in the Law Department; interprets documents, performs data entry and quality assurance, and works directly with paralegals and attorneys to gather documents for active cases.  The incumbent will also provide support to the Chief Ethics Officer, Corporate Secretary’s office, and the Records and Information Management function.


ESSENTIAL FUNCTIONS:
1.    Assist in the maintenance of the current Law Department case management database
2.    Assist paralegals and attorneys in preparing cases for trial, including scanning documents/files for outside counsel, assembling and organizing exhibits, documents and case files
3.    Prepare and distribute legal hold preservation memoranda to employees, following protocols to ensure preservation of hard copy and electronic evidence
4.    Assists Chief Ethics Officer carrying out research and background for certificate of compliance reviews and ethics requests
5.    Review incoming Records Destruction requests for any legal hold and provide approval/non-approval to departments.
6.    Assists with the preparation of Board Member compensation and expense reimbursement documents
7.    Prepare closed cases for off-site storage; and process, organize and retrieve off-site files as needed
8.    Process and record all incoming mail deliveries for the Law Department
9.    Maintain office library resources and book collection
10.    Responsible for uploading scanned case materials in appropriate folders 
11.    File hard copy contract documents and supporting material per office policy
12.    Respond in a thorough and timely manner to subpoenas and other requests for information
13.    Conduct electronic data searches
14.    Other special projects and legal support duties as assigned.


MINIMUM QUALIFICATIONS:
The successful candidate for this position must have:
•    Bachelor’s Degree
•    Minimum of 3 – 5 years’ experience in a related field, preferably legal support experience in a large law firm or corporate legal department
•    Experience with electronic document management systems
•    Manage a heavy workload and maintain attention to detail.     
•    Strong interpersonal and verbal communications skills.   
•    Organize and analyze large volumes of information and documents. 
•    Work under pressure and meet constant deadlines. 
•    Work with a variety of personalities in a strong team environment. 
•    Conduct thorough and efficient record searches. 
•    Maintain confidentiality of sensitive information. 
•    Coordinate multiple cases and projects and adapt to changing priorities


PREFERRED QUALIFICATIONS:
•    5+ year litigation experience in a large law firm or corporate legal department
•    Experience working with railroads or other industrial environments with extensive personnel policies, labor agreements and discipline processes.


SF:LI

Requisition ID:40789
Posting Location(s):District of Columbia; Maryland; Virginia
Job Family/Function:Legal 
Relocation Offered:No 
Travel Requirements:None 

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family, and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

We proudly support and encourage U.S. Veterans to apply for Amtrak job opportunities.

All positions require pre-employment background verification, medical review and pre-employment drug screen. Amtrak is committed to a safe and drug-free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a hair drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping Amtrak safe and drug-free.  

In accordance with DOT regulations (49 CFR section 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety- sensitive duties for covered Department of Transportation positions.   If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, he/she will not permitted to perform safety-sensitive functions.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an Affirmative Action/Equal Opportunity Employer and we welcome all to apply. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability (including blindness), or veteran status.

POSTING NOTES: Legal || Corporate

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