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Senior Evidence Preservation Coordinator - 90166943 - Washington

Date: Sep 6, 2019

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Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?

SUMMARY OF DUTIES:
This position is responsible for the day-to-day administration of evidence preservation tasks relating to accidents or other incidents involving Amtrak operations giving rise to possible claims or liability including without limitations, grade crossing, trespasser and catastrophic incidents for a region of Amtrak operations. 


This position is also responsible for: assisting the Claims department management with oversight, counseling, and training of Administrative Assistants and Claims personnel relating to evidence preservation policies and procedures; providing administrative support in prosecution and defense of tort claims/litigation involving Amtrak or railroads and commuter agencies with which Amtrak has operating agreements; ensuring accurate and efficient records management, comprehensive database organization and maintenance; facilitating efficient daily office operations; issuing retention memos for potential litigation holds and maintaining a current list of document custodians to comply with Amtrak’s legal responsibilities. In conjunction with Claims professionals and Claims management, responsible for ensuring compliance with FRA regulations and requirement.

 

ESSENTIAL FUNCTIONS:
•    Must give continual attention to detail in typing and proofing materials, establishing priorities, and meeting deadlines.
•    Receives, collects, encrypts, stores, documents, preserves, ships, transports, disposes of, maintains chain of custody of, and accounts for evidence in various forms in the region using defined evidence handling policies, practices, and procedures. 

•    Develops and analyzes statistical data related to evidence preservation in the region.

•    Serving as the primary point of contact throughout the discovery lifecycle, applying in-depth knowledge and experience to provide expert consultation and advice on technology and best practices.
•    Consulting with case teams to effectively develop and apply technical strategies, requirements and goals in order to develop and implement project plans, including data collection, processing, document production and trial.
•    Assist with the investigation of the existence of evidence in accidents or other incidents involving Amtrak operations giving rise to possible claims or liability including without limitations, grade crossing, trespasser and catastrophic incidents to ensure its preservation. 
•    Prepares detailed paperwork pertaining to evidence and submitted items, including inventories and chain of custody forms.
•    Tracks, ships, transports, and accounts for evidence preserved and transferred to appropriate technical experts, legal counsel and other third parties.
•    Collaborates with Claims personnel to identify new evidence handling requirements and trends, and research, test, analyze and recommend solutions/improvements for approval.
•    Establishes and maintains working relationships with law enforcement personnel and industry peers.
•    Assist Claims personnel to develop and present evidence preservation training sessions to train company personnel in proper evidence identification and handling techniques.
•    Liaison for in-house counsel, Operations staff and outside counsel concerning evidence preservation resources and system improvements
•    Ability to exercise discretion while working and communicating in confidential settings with sensitive information.
•    Occasional travel to various work locations, to include outdoor settings (approximately 25% travel), required to occasionally respond to business requests after hours, weekends, and holidays. 


MINIMUM QUALIFICATIONS:
•    High School diploma or equivalent.
•    Demonstrated experience in a legal/administrative role performing responsible administrative and business activities, including management of complex logistical issues among diverse individuals and groups.
•    Ability to multi-task in an environment that is demanding, fast-paced and deadline-driven, typically under time constraints to produce evidence-based on court-driven demands.
•    Experienced in the use of standard office computer hardware and software; Ability to work well within all levels of the organization, especially internal and external senior management.  
•    Fluent in English – oral and written communication.  
•    Must have the ability to successfully use Microsoft Office software.  Background should include word processing, office administration experience, and preparation of spreadsheets, graphs and charts.
•    Reliability, with a focus on personal integrity. 
•    Significant experience working within diverse environments.
•    Excellent interpersonal skills.
•    Demonstrated organizational skills.
•    Excellent verbal and written communication skills.
•    Ability to proficiently use Microsoft Office Suite.
•    Familiarity with technical terminology and railroad operations. 
•    Ability to manage a large workload with attention to detail.
•    Ability to deal fairly and effectively with a wide variety of people.
•    Must be a team player, able to work under stress and maintain professional composure.

 

PREFERRED QUALIFICATIONS:
•    Demonstrated familiarity with railroad operating department functions related to job duties and the Evidence Preservation Program.  
•    Experience with computer forensic hardware and software.

•    Experience with Global Positioning Systems and Vehicles.
•    Demonstrated experience with Amtrak’s business systems (SAP/SAM, Business Objects, Claims System, ASIS, ARROW, E-Trax, EIP, TCD (including LDVR interface and data preservation).
•    College degree.
 

Requisition ID:41262
Posting Location(s):District of Columbia; Maryland; Virginia
Job Family/Function:Legal 
Relocation Offered:No 
Travel Requirements:Up to 25% 

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family, and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

We proudly support and encourage U.S. Veterans to apply for Amtrak job opportunities.

All positions require pre-employment background verification, medical review and pre-employment drug screen. Amtrak is committed to a safe and drug-free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a hair drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping Amtrak safe and drug-free.  

In accordance with DOT regulations (49 CFR section 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety- sensitive duties for covered Department of Transportation positions.   If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, he/she will not permitted to perform safety-sensitive functions.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an Affirmative Action/Equal Opportunity Employer and we welcome all to apply. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability (including blindness), or veteran status.

POSTING NOTES: Legal || Corporate

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