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Lead Contract Administrator - 90219057 - Philadelphia

Date: Oct 16, 2019

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Your success is a train ride away.

Amtrak connects businesses and communities across the country and we move America’s workforce toward the future. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority and the success of our railroad is the result of our employees.

Are you ready to join our team?

SUMMARY OF DUTIES:
This position is accountable for cost-effective sourcing and contracting for assignments of a complex nature requiring substantial purchasing experience.  Responsible for managing high-dollar contracts and supplier relationships; developing and implementing commodity strategies; performing supplier capability assessments; negotiations, award and administration of purchase order contracts; and additional projects as assigned.  Must be able to negotiate contract terms and conditions and understand comprehensive scopes of work.  

 

ESSENTIAL FUNCTIONS:
• Provides purchasing services for Amtrak business units, including solicitation, negotiation of contract pricing, contractual terms and conditions of purchase, and development of sources of supply.  
• Serves as a vital interface to business units and management as a recognized source of expertise for the sourcing function and responsible for leading and managing procurement projects assigned.
• Oversees all activities related to the management of business unit requirements, from intent to purchase through delivery of commodity/service.
• Provides efficiency in the purchasing process with execution at the best value for Amtrak while ensuring overall customer satisfaction.
• Recruits, maintains, and manages suppliers with focus on total systems cost improvements while maintaining the highest code of ethics and conduct.
• Negotiates complex contracts involving variable costs and non-standard Terms and Conditions; interacts with customers both internal and external to provide a high level of service.
• Prepares and administers contracts that are financially and legally sound to ensure enforcement of contractual requirements and Amtrak’s policies and procedures in concert with Federal Procurement Regulations and/or the Uniform Commercial Code whichever is applicable.
• Aggregates business units’ needs into annualized contracts via analysis of markets and in-house competition and develops standardized contract specifications.
• Assists business units in finalizing Statements of Work, as necessary, and manages Requests for Proposals for procurements.

 

MINIMUM QUALIFICATIONS:
• BS in Business Administration or related field plus 6 years’ relevant experience or a minimum of 10 years’ relevant experience required to satisfy education and experience requirements.
• Must possess a thorough knowledge of commodity pricing, market trends, product availability, quality standards, sources of supply (including minority firms), negotiation techniques, value analysis and other cost savings methods.
• Senior level experience in purchasing or materials planning or related fields.
• Proven track record of improving business processes and delivering measurable results.
• Effectively works under a matrix management structure.
• Ability to analyze strategic options and their direct potentials and indirect impact on the organization.
• Must be able to work and communicate effectively with all levels of the company, and suppliers, and lead cross-functional teams.
• Satisfactory prior job performance.
• Strong oral and written skills sufficient to prepare, negotiate and review contracts, bids, proposals and vendor agreements for legal terms/conditions and acceptability of items to specifications.
• Must be hard working and self-starter with initiative, good analytical skills and common sense to problem solving.
• Must demonstrate ability to learn new tasks, both complex and simple, in order to maintain effectiveness in position.
• Must be detailed oriented and disciplined to ensure project completion and effective follow-through.
• Must possess the ability to work effectively and efficiently within the integrated Ariba/ACE procurement system.
• Works in a fast-paced environment with frequently changing priorities.

 

PREFERRED QUALIFICATIONS:
• BS in Business Administration or related field plus 8 years’ relevant experience
•  Certified Purchasing Manager (CPM) and Master Business Administration (MBA)
• High level of experience in Services procurement, market expertise and extensive supplier management skills.
• Extensive project management experience.

 

COMMUNICATION AND INTERPERSONAL SKILLS:
Must have excellent verbal and written communication skills. 

 

SF:LI

Requisition ID:41333
Posting Location(s):Pennsylvania
Job Family/Function:Supply Chain & Logistics 
Relocation Offered:No 
Travel Requirements:Up to 25% 

Amtrak employees power our progress through their performance.

We want your work at Amtrak to be more than a job – we want it to be a fulfilling experience where you find challenging and rewarding opportunities, respect among colleagues, competitive pay, benefits that protect you and your family, and a high performance culture that recognizes and values your contributions and helps you reach your career goals.

We proudly support and encourage U.S. Veterans to apply for Amtrak job opportunities.

All positions require pre-employment background verification, medical review and pre-employment drug screen. Amtrak is committed to a safe and drug-free workplace and performs pre-employment substance abuse testing. All new hires are required to undergo a hair drug test which detects the presence of illegal drugs for months prior to testing. We appreciate your cooperation in keeping Amtrak safe and drug-free.  

In accordance with DOT regulations (49 CFR section 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety- sensitive duties for covered Department of Transportation positions.   If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, he/she will not permitted to perform safety-sensitive functions.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an Affirmative Action/Equal Opportunity Employer and we welcome all to apply. We consider candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability (including blindness), or veteran status.

POSTING NOTES: Supply Chain & Logistics || Procurement

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